Squid Board Meeting #6,
2013-04-28

Meeting summary

1. Meeting opened
   1. Meeting started by Henrik at 05:27:45 UTC.
   
   
2. People present
   1. Alex Rousskov
   2. Henrik Nordstrom
   3. Amos Jeffries
   
   
3. Selection of meeting officials
   1. AGREED: meeting chair: Henrik, scribe: the bot, minutes proof reading & wiki publication: Amos
   
   
4. Agenda bashing
   1. http://wiki.squid-cache.org/Foundation/Meetings
   2. AGREED: agenda approved with some additions & minor reshuffling
   
   
5. Last minutes approval
   1. previous minutes unavailable. agenda item skipped
   
   
6. Review of action points from last meeting.
   1. all the sysadmin tasks known to Amos are in the bugzilla now. there has also been some takeup from the community reporting new ones there.
   2. ACTION: Henrik still have a number of pending sysadmin tasks to document
   3. noc@ list membership check still pending
   4. mirror contact list still pending
   5. SPONSORS listing updated with discussion in core@ and squid-dev@. Published with squid-3.2 and later.
   6. WhoWeAre list of sysadmin update done
   7. squid-3.2 stable release done.
   8. sponsorship web pages updates pending review of updates in later agenda items.
   9. minutes from previous meetings are in draft, to be reviewed later.
   10. copyright discussions on squid-core@ no change since 2011 thread "Squid Copyright, Plan B"
   11. sysadmin discussion still not done.
   12. process for Board meetings documented in the wiki from past meeting tradition.
   13. ACTION: Henrik, Amos, write a public board report on the business of the foundation covering the last two years
   14. above action replaces previous "other end of year documents" item.
   
   
7. Review of minutes publication format.
   1. do we like the format meetbot is producing and shall we adopt it for the permanent records?
   2. AGREED: wikified polished minutes as official and the bot generated one as internal reference only.
   3. AGREED: the logs are for internal reference only
   
   
8. Review Donate page website update
   1. proposed standalone Donate page tabled
   2. proposed alternative Helping page tabled
   3. AGREED: publish separate Donate & Helping pages, but adding IRC to participate sections and some textual edits.
   
   
9. Review Donate PayPal page website update.
   1. skipped for now
   
   
10. Closing 2012 books, filing a tax return.
    1. AGREED: HR Block to do year 2012 tax returns
    2. 2012 transactions emailed to directors for review
    3. filed the necessary annual report with the Colorado State and paid a small fee.
    4. HR Block should help us classify Packt Publishing transactions correctly.
    
    
11. Review of outstanding Board announcements.
    1. ACTION: Alex to draft Foundation existence and non-profit announcement for review in core@
    
    
12. Sysadmin pilot status.
    1. no progress to report.
    2. ACTION: Henrik to invite & train at least one more sysadmin starting immediately
    
    
13. Election of new Directors.
    1. the Board is expected to elect at least one new Director each year
    2. AGREED: Try to enlarge the board with one more director this year
    3. ACTION: Amos to announce early to core@ that we are looking to expand the board of directors with one more position
    4. ACTION: Amos draft a public announcement that the board is looking for one additional Squid foundation director and briefly what the expectations and duties are.
    5. remember that becoming a director often creates conflicts of interest
    
    
14. Squid support services revamp
    1. AGREED: the idea of the points system is good, but details need to be ironed out more on the list.
    2. ACTION: try to expand webmaster group with more people that can help in keeping structure and maintainability of our web pages & wiki
    3. ACTION: split services page in two pages, one with active entries who have earned service points, and one secondary page with the stale entries who have not earned any service points in last year
    
    
15. Sponsorship program revamp
    1. http://www.squid-cache.org/Foundation/
    2. AGREED: remove sponsorship levels for now and move discussions on what the levels should be and their associated perks to mailing list.
    
    
16. Next meeting scheduling
    1. AGREED: May 26 2013, 05:00 UTC
    
    
17. Open floor
    1. http://www.squid-cache.org/Artwork/
    2. Squid-3.2 and later are shipping with a copy of the SN.png whose CC-BY-NC-SA license is clashing with downstream distributions FOSS licenses.
    3. When the issue was discussed on core@, Duane believed that the artwork was paid for by Measurement Factory funds. Measurement Factory transferred artwork copyright to the Foundation.
    4. AGREED: waive the NC clause on just SN.png.
    
    
18. Meeting closed
    1. Meeting ended at 10:34:07 UTC.
    
    

Action items

• Henrik
  1. Henrik still have a number of pending sysadmin tasks to document
  2. Henrik, Amos, write a public board report on the business of the foundation covering the last two years
  3. Henrik to invite & train at least one more sysadmin starting immediately
• Alex
  1. Alex to draft Foundation existence and non-profit announcement for review in core@
• Amos
  1. Henrik, Amos, write a public board report on the business of the foundation covering the last two years
  2. Amos to announce early to core@ that we are looking to expand the board of directors with one more position
  3. Amos draft a public announcement that the board is looking for one additional Squid foundation director and briefly what the expectations and duties are.
• UNASSIGNED
  1. try to expand webmaster group with more people that can help in keeping structure and maintainability of our web pages & wiki
  2. split services page in two pages, one with active entries who have earned service points, and one secondary page with the stale entries who have not earned any service points in last year